AI Automation · Wedding & Events
Your event calendar is full. Your inbox shouldn't have to be.
Quote requests you reply to hours late, proposals created from scratch for every client, forgotten follow-ups — we eliminate them through automations built for wedding and event suppliers.
- AI Proposal Generator
- Automated Follow-up
- Pre-Event Reminders
- Review Requests
Sound familiar?
Wedding and event suppliers lose clients not because of price, but because of slow communication and forgotten follow-ups.
- The quote request comes in the evening — you didn't reply within the first hour and the client chose another supplier
- Every proposal or quote is created manually from scratch for each new client
- Follow-up on inquiries that didn't convert immediately gets forgotten when you're busy with events
- The contract is sent manually per client, copied and adapted every time
- There's no pre-event reminder system: photo session, fitting, final payment, logistics
- Review requests are never sent — the event passes and you forget to ask for feedback
What we change, concretely
Instant reply to every inquiry
Every completed form gets an automatic reply within seconds and enters the CRM — even at night or on weekends.
Personalised proposals, generated automatically
The client fills a brief → the system generates a proposal draft → you review and send. Hours of work reduced to minutes.
Zero forgotten follow-ups
Every inquiry that didn't convert automatically gets a follow-up message at 48h. Every confirmed client gets pre-event reminders on time.
What we automate, specifically
Solutions built for photographers, wedding suppliers, ateliers and event planners who want to win more clients with less admin work.
Inquiry → instant reply + client profile in CRM
Every quote request receives an instant confirmation message and automatically creates a client profile in the CRM, with all form details.
AI proposal generator
Client fills a brief → system generates a personalised offer draft → PDF → email. You only do the final review.
Automated follow-up
No reply in 48h → gentle follow-up message, sent automatically. No more losing clients due to lack of persistence.
Pre-event checklist reminders
Photo session, venue visit, final payment, logistics — every confirmed client gets reminders at the right time.
Auto-filled contract
Client confirms → the contract template is auto-filled with their data → sent for electronic signature.
Post-event review request
3 days after the event, the client receives a Google or Facebook review invitation — automatically, without you having to remember.
How the collaboration works
From audit to first automatically generated proposals in a few weeks.
Inquiry → booking flow audit (2–3 days)
We analyse how you receive inquiries, how you create proposals and where clients are lost. We deliver a report with concrete automation opportunities.
€500
Proposal generator (3 weeks)
We build the flow: client brief → AI proposal draft → PDF → email. Customised to your services and style.
€1.500
Client workflow sprint (4 weeks)
We add automatic follow-up, pre-event reminders and review request — 2–3 integrated workflows.
€2.000
Custom client portal
Client login, event timeline, documents, payment tracker — everything the client needs in one place.
€4.000
Monthly support
We monitor active flows and make seasonal adjustments — pause the subscription outside wedding season.
€200
How we work together
Start with the audit — leave with a clear report and a plan for automating your flow.
Creative Business Audit
2–3 days
We analyse the inquiry → booking flow, identify where clients are lost, and deliver an automation roadmap.
- Analysis of the inquiry → offer → confirmation → event flow
- Identification of top 3 automation opportunities
- Roadmap with prioritisation and cost estimates
- Tool and integration recommendations
Proposal Generator
3 weeks
Client brief → personalised AI proposal draft → PDF → automatically sent by email.
- Client brief form (date, budget, style, requirements)
- Automatic generation of personalised proposal draft
- PDF export and automatic email delivery
- Team notification on new request
Client Workflow Sprint
4 weeks
2–3 integrated workflows: inquiry → instant reply, automatic follow-up and pre-event reminders.
- Instant reply to quote requests
- Automatic 48h follow-up for unconverted inquiries
- Personalised pre-event reminders
- Post-event review request
Custom Client Portal
6–8 weeks
Client login, event timeline, documents, payment tracker — everything your client needs in one place.
- Web portal with individual login per client
- Visible and editable event timeline
- Documents and contracts accessible online
- Payment tracker and request status
Monthly Support
We monitor active flows and make seasonal adjustments — pause the subscription outside wedding season.
- Monitoring and adjustment of active flows
- Pausable outside the season
- Monthly report: inquiries, conversion, reviews
The typical path for a wedding or event supplier
Each step reduces manual work and increases conversion rate.
Let's talk about your business
Choose how you'd like to reach us:
Send a short message
Leave us a message and we'll get in touch.
Book an audit call
30 minutes. We analyse your flow and identify automation opportunities.
Open in Calendly →Frequently asked questions
Will AI-generated proposals feel personalised or will it be obvious they're automated?
Proposals are generated based on each client's specific brief — date, location, budget, style, special requirements. The output is a draft that you review and personalise before sending. The client sees a tailored proposal, not a generic template.
Does it work for inquiries via Instagram DM, not just forms?
Yes — we can integrate Instagram DM (via Meta Business API) into the same capture flow. Every inquiry, regardless of channel, enters the same CRM and triggers the same automatic response.
The wedding season is short — does it make sense to invest in automations?
All the more so. If you receive 80% of inquiries in 4 months, response speed and systematic follow-up can make the difference between 20 and 30 bookings per season. The system works from the first season.
Can I use the system for corporate event clients too, not just weddings?
Yes. The system is configured around the type of requests and services you offer — it adapts to any mix of weddings, baptisms, team buildings or corporate events.