AI Automation · Clinics & Salons
More appointments, fewer no-shows. Let AI handle the messages while you handle the clients.
Leads lost from Instagram, manually sent reminders, clients who don't come back — we solve all of it with an automated system.
- Automated Appointments
- WhatsApp Reminders
- Client Re-engagement
- Review Requests
Sound familiar?
Growing clinics and salons lose appointments and clients due to a lack of automated communication.
- Leads from Instagram or your website don't get a timely reply — and go to a competitor
- Appointment reminders are sent manually, one by one, by phone
- There's no system to follow up with clients who haven't returned in 3 months
- Review requests are never sent — you have too few Google and Facebook reviews
- Reception is overwhelmed with repetitive questions: working hours, prices, availability
What we change, concretely
Zero lost leads
Every inquiry from Instagram, your website or Facebook gets an instant reply and enters the CRM within seconds.
Automated reminders, no manual calls
WhatsApp or SMS 24h and 2h before the appointment — no-show rate drops visibly.
Inactive clients re-engaged automatically
At 30, 60 or 90 days since the last visit, the client receives a personalised re-engagement message.
What we automate, specifically
Solutions built for clinics, salons and beauty businesses that want to grow without expanding the reception team.
Lead capture
Website / social forms → CRM → instant WhatsApp or email reply. No lead leaves without a response.
Appointment reminder
Automatic message 24h and 2h before the appointment, via WhatsApp or SMS. One-tap confirmation.
No-show follow-up
A client who didn't show up automatically receives a rebooking message — no manual call from reception.
Returning client campaign
At 30, 60 and 90 days since the last visit, the client receives a personalised return message.
FAQ assistant
Working hours, prices, procedure info — assistant trained on your clinic or salon data, available 24/7.
Review request
24h after the appointment, the client receives a Google or Facebook review invitation — automatic, no manual effort.
How the collaboration works
From audit to first working automations in 2–3 weeks.
Communication flow audit (2–3 days)
We analyse how leads come in, how appointments are made, and where clients are lost. We deliver a report with concrete opportunities.
€500–990
Automation sprint (3 weeks)
We implement lead capture, reminders and follow-up — 3 integrated and tested workflows.
€1.500
AI reception assistant
FAQ chatbot trained on your data — answers frequent questions and routes complex requests to the team.
€2.000
Monthly support
Flow monitoring, seasonal campaigns and continuous improvements.
€200
How we work together
Start with the audit — leave with a clear report and an implementation plan.
Clinic / Salon AI Audit
2–3 days
We analyse your current booking and communication flow, identify automation opportunities, and deliver an implementation roadmap.
- Analysis of the lead → booking → follow-up flow
- Identification of top 3 automation opportunities
- Roadmap with time and cost estimates
- Tool and integration recommendations
Clinic Automation Sprint
3 weeks
Lead capture + appointment reminders + inactive client follow-up — 3 integrated and working workflows.
- Automatic lead capture with instant reply
- WhatsApp/SMS appointment reminder (24h + 2h)
- Inactive client follow-up (30/60/90 days)
AI Reception Assistant
4 weeks
FAQ chatbot + appointment queries + routing to team — assistant trained on your clinic or salon data.
- Automated answers to frequent questions (hours, prices, procedures)
- Availability check and slot suggestion
- Routing of complex requests to the human team
- Training on your specific data
Monthly Support
Active flow monitoring, seasonal campaigns and continuous improvements based on results.
- Flow monitoring and adjustment
- Seasonal campaigns (Christmas, Valentine's, etc.)
- Monthly report: appointments, no-show rate, reviews
The typical path for a clinic or salon
Each step adds a layer of automation to what you already have.
Let's talk about your clinic or salon
Choose how you'd like to reach us:
Send a short message
Leave us a message and we'll get in touch.
Book an audit call
30 minutes. We analyse your flow and identify automation opportunities.
Open in Calendly →Frequently asked questions
Does it work without an online booking system?
Yes. We can automate communication via WhatsApp or simple forms too, without needing a dedicated booking system. The audit clarifies what fits your situation.
My clients are used to communicating on WhatsApp. Will it work on email too?
WhatsApp is the primary channel we use — precisely because that's where your clients are. We can integrate email too if you need both channels.
How quickly can I see a reduction in no-shows?
In general, the first automated reminders go live in week 2–3 after kickoff. The impact on no-shows becomes visible after 4–6 weeks of data.
Can I personalise messages with the client's name and treatment type?
Yes — all automated messages are personalised with the client's data: name, appointment type, date and time. Nothing generic.
What happens if a client replies to an automated message?
The system detects the reply and notifies the team or routes it to the AI assistant, depending on complexity. The client never goes unanswered.